APPLICATION EXPIRED -
We invite you to join us at the 19th Waco Cultural Arts Fest!
The festival is seeking food vendors that will provide a unique, diverse food experience. We are looking for foods that children and adults alike will enjoy. The festival is a free event that will take place at Indian Spring Park, University Parks Drive Waco.
Applications are accepted on a rolling basis until October 20, 2023 or until all spaces are filled. In the spirit of cultivating a unique, diverse food experience, we are looking to have a variety of food options and types. Please note that submitting to the form does not guarantee a vendor spot - be on the lookout for a confirmation email.
Apply to be a food vendor HERE.
Vendor Hours
Set-Up:
November 3 by 4:00pm for health inspection by the City of Waco
- Food vendors will be responsible for equipping their booths with hand-washing facilities in compliance with City and County Health Department Health Regulations.
Open:
November 3 - November 5
All food vendors will be required to purchase a temporary food permit from the City of Waco. Application for a temporary food permit must be submitted to the City of Waco Environmental Health Department seven days prior to the event. Call Waco-McLennan County Public Health District 254-750-5464 for information.
Please Note
• All food vendors are required to be open during specified hours Saturday and Sunday, Friday is optoinal.
• Vendors will be responsible for all booth structures, set-up, and furnishings (e.g. tables, chairs, outdoor heavy duty extension cords, signage, lighting, drapes, etc.).
• Electric cords must be protected with cord covers.
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• Participants will be asked to leave without refund if not in compliance with Festival rules.
• No exclusive rights for sale of any item will be guaranteed. Booth participants are responsible for cash on hand to make change. A sign must be prominently displayed at your booth with all prices.
Important Facts & Information
- Waco Cultural Arts Fest Vendor and Grounds Chairmen will assign booth locations.
- Limited security will be present on the grounds; however, vendors are responsible for the security of their booths and contents.
- The Waco Cultural Arts Fest and organizers accept no responsibility for stolen or damaged property, or accident or injury.
- The Waco Cultural Arts Fest reserves the right to revoke or refuse to grant space at any time without recourse by the exhibitor, vendor, or entertainer and shall not be held liable to anyone for this action.
- Applicants will be notified of acceptance within 2 weeks of applying. Additional information, parking passes, area map, etc., will be mailed two weeks prior to Festival.
- Raffles, drawings and / or solicited donations are strictly prohibited.
- No hook-ups will be provided for mobile homes or travel trailers at the festival site.
- Any booth, tent, or structure over 200 square feet must apply for a permit from the City of Waco Fire Department Prevention Division and must show a certificate of flame retardant material. Call Jerry Hawk at 254-750-1740 email: jerryh@ci.waco.tx.us for application permit.
- All tents and booth structures must abide by safety measures to insure the booth is adequately secured in case of bad weather or strong winds.
- Vendors must list their Texas sales tax ID number on the application.
- You are not allowed to sell any merchandise away from your assigned booth space.
- NO ROVING AND SELLING!
- All vendors may only sell the items or conduct the activities that have been specifically approved in writing.
- Please protect the floor of you booth if frying or grilling against cooking oil spillage.
- Ice will be available to buy at a designated area. It will not be delivered to your booth.
- Food vendors that need their refrigeration and/or small storage for products behind booth must get approval on the size of equipment.
- Booth spaces are 10x10, 10x20, parking of vehicles behind booths will be allowed if space available.
- We encourage use of recyclable products for food service.
- HELP THE FESTIVAL BECOME GREEN!
- Application for a temporary food permit must be submitted to the City of Waco Environmental Health Department (254 750-5464) seven days prior to the event.
- All booths/trailers must comply with the city and county Health Department Regulations.
- Food vendors are required to bring their own fire extinguishers.
- Smoking is not allowed in food booths.
- Food vendors will be responsible for equipping their booths with hand-washing facilities in compliance with City and County Health Department Health Regulations.
- Absolutely no one under the age of 12 will be permitted in or behind the food vendor booth.
- There are no refunds or rain checks once your payment has been processed. No refunds or transfers will be made due to cancellation or removal for cause.
Please do NOT drive your cars/trucks on the festival grounds to pack up while the stages are still performing.
Thank you for your cooperation.